Nucleus - The App That Grew With Us

The Spark Behind Nucleus

When our team started growing, so did the mess.

Tasks were scattered in chat threads, hours were logged in random Excel sheets, and project updates came a week too late. We were spending more time keeping track of work than actually doing it.

We tried tools like Monday, ClickUp, and a few time-clock apps, but they didn’t fit how we actually worked.

That’s when we decided to build something of our own - something simple, practical, and shaped around how we work.

And that’s how Nucleus came to life.

The Challenge: Where It All Began

Before Nucleus, everything ran on goodwill and spreadsheets. HR tracked attendance in sheets, teams recorded hours manually, and finance stitched everything together at month-end.

Projects got busier, clients got bigger, and suddenly “Who’s doing what?” became a daily question.

We lost hours in manual tracking, missed a few billings, and approvals always seemed to be stuck somewhere in chat.

The turning point came when we realised no off-the-shelf app really understood a shared service business like ours - where finance, HR, and operations overlap every single day.

The Solution: Meet Nucleus

Nucleus became our quiet fix.

It’s part HR tool, part project tracker - and completely built around the rhythm of our shared service teams. It’s where every task, hour, and approval connects back to the bigger picture - our clients.

What Nucleus Does

• Combines project, people, and task management into one seamless system
• Keeps track of tasks, projects, and hours - all in one place
• Links timesheets directly to billing (no more missed invoices)
• Handles attendance, leave, and approvals without fuss
• Gives every team a simple dashboard to see what really matters

It’s not flashy - but it works beautifully.

How We Built It

We started small - a prototype designed by our IT team, shaped by feedback from HR and finance. It was truly a cross-team collaboration. HR wanted easier attendance tracking, Finance wanted cleaner data, and project leads just wanted fewer messages about timesheets.

Our tech team listened, laughed, and then built what everyone needed - a system smart enough to run our business but simple enough for anyone to use. Laravel and React gave it the bones. Our people gave it life.

The Impact: How It Changed Our Work

Today, Nucleus runs quietly in the background, holding everything together. Nucleus didn’t just automate work - it gave structure to chaos.

Results That Matter

• 70% faster billing turnaround
• 90% fewer manual entries
• Real-time insights into resource use and project health
• Happier teams, quicker turnarounds, cleaner data

We didn’t realise how much time we were losing - until we stopped losing it. Now, things just flow better. Teams know what to do. Finance gets its numbers. HR gets its peace of mind.

As one of our team members said, “It’s like we finally built a home for our work.”

Closing Statement

Nucleus isn’t just an app - it’s how we grew up as a company. It helped us stay organised, stay connected, and stay true to what we do best: working together.